Reporting to the Head of Special Collections, the Special Collections Librarian is responsible for research services, providing effective and creative access to collections, and the development and enhancement of rare book, manuscript, and archival collections. Primary duties include education and outreach; the coordination and prioritization of cataloging and metadata for SC materials; development and implementation of digitization projects in collaboration with Digital Services and other stakeholders; development and maintenance of the Department’s website,  and assistance with exhibitions, events, and donor-related activities.

UNIVERSITY: The University of Miami is one of the nation’s leading research universities in a community of extraordinary diversity and international vitality. The University is privately supported, non-sectarian institution, located in Coral Gables, Florida, on a 260-acre subtropical campus. The University comprises 11 degree granting schools and colleges, including Architecture, Arts and Sciences, Business Administration, Communication, Education, Engineering, Law, Medicine, Music, Nursing, and Marine and Atmospheric Science (

THE LIBRARY: The University of Miami Libraries ( rank among the top 50 research libraries in North America with a collection of over 3 million volumes and 92,958 current serials titles, including 90,550 electronic journals. The Otto G. Richter Library lies in the center of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The University also has independent medical and law libraries. The Libraries provide support and services for approximately 10,370 undergraduates, 5,259 graduate students, and 13,058 full and part time faculty and staff.  Excluding the independent libraries, the University Libraries employ 56 professional and 90 support staff and are a member of ARL, ASERL, CLIR, NERL, OCLC Research Library Partners, HathiTrust, APTrust, DPN, and Lyrasis.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.


  • Provides reference and research services to Special Collections users in person, by e-mail, telephone, mail; oversees and coordinates researcher visits to the department, as well as education sessions and tours; maintains and reports user statistics. Oversees the ongoing management and functionality of AEON, the Libraries’ online retrieval and request management system.
  • Develops effective relationships with SC users to help assess their instructional and research needs as pertinent to Special Collections; offers course-related, specialized education sessions when requested by individuals or groups. Collaborates with other Departments and Divisions within the Libraries, throughout the University, and in the wider Miami-Dade community to develop streamlined cooperative outreach approaches that highlight Special Collections resources.
  • Manages the development of Special Collections’ blog/newsletter The Mosaic. This includes writing and soliciting content, coordinating design and distribution with the Library Web Team, and disseminating news and information about the Department and its activities to appropriate venues.
  • Prepares bibliographies and guides as well as other instructional and research tools to enhance access to materials.
  • Manages the cataloging and metadata workflow for the Department; acts as the Department’s liaison with Cataloging and Metadata Services; develops and implements local cataloging policies and procedures and trains and supervises cataloging and metadata activities for the Department.
  • Coordinates and curates digitization projects in conjunction with the Digital Services Department; helps develop and implement strategies for large-scale digitization projects using Special Collections materials in all formats. Works to determine relevant, curriculum-related materials for digitization projects; collaborates with relevant entities to ensure that the highest standards are used to select, process, and digitize materials.
  • Attends and participates in Library and University-wide meetings to ensure representation of Special Collections. Solicits ideas and suggestions for the growth and development of the Department.
  • Assists in the research, development, and execution of Special Collections exhibitions and assists in the planning of Department outreach and event programming.
  • Collaborates with Preservation Librarian to ensure safe handling of materials and strategies for preserving damaged or at-risk items.
  • Learning and embracing new skills, strengths, and responsibilities as necessary in a constantly growing, shifting, and evolving environment.


  • Serves on/participates in Libraries and University organizations, committees, task forces, and teams as appropriate.
  • Networks, collaborates and actively participates in local, regional, national, or international organizations regarding related issues.
  • Represents and promotes the University of Miami Libraries in local, state-wide, regional, national, or international organizations as appropriate.



  • ALA-accredited graduate degree in library science or equivalent.
  • Significant and demonstrated experience providing reference/research assistance and instruction sessions in an academic library environment.
  • Formal coursework or training in rare books, archives, analytical bibliography, and/or special collections librarianship.
  • Demonstrated strength in written, verbal, analytical, and interpersonal skills.
  • Reading knowledge of at least one modern language, preferably French, Spanish, or German.  Knowledge of Latin or classical Greek a plus.
  • Demonstrated ability to train and supervise paraprofessional assistants and student workers.
  • Ability to work independently and collaboratively prioritizing work to ensure that departmental and library goals are realized.
  • Aptitude for complex, analytical work with attention to detail, demonstrated problem-solving skills, flexibility, and creativity
  • Ability to work effectively in a team environment; a demonstrated commitment to user-centered library service and the ability to work flexibly and creatively in a changing and fast-paced environment with a culturally diverse population;
  • Demonstrated ability to meet the University of Miami Libraries’ criteria for advancement and promotion of library faculty, through professional development and service accomplishments.


  • Knowledge of early printing and the history of the book
  • Successful experience with donors in a special collections environment
  • Experience with planning, seeking, or administering grant-funded projects in a special collections environment
  • Demonstrated innovative use of technology to advance teaching and learning with special collections materials
  • Knowledge of and/or working experience with current cataloging rules and standards; familiarity with DCRM(B), AACR2, LCSH, LC Classification, MARC21.
  • Familiarity with DACS, EAD, and Dublin Core.
  • Understanding of appropriate preservation practices for rare books and other special collections materials
  • Understanding of issues and concepts pertaining to the collection and dissemination of oral histories
  • Familiarity with new and emerging standards and technologies relevant to the bibliographic control of digital collections, including familiarity with metadata standards.
  • Experience using OCLC and the Innovative Interfaces integrated library system.

SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the Librarian Assistant/Associate Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income taxes. More information on benefits can be found at:

APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled. Applications and nominations will be accepted until a suitable candidate is selected. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. The references will not be contacted before the appropriate time. Send nominations and applications to:

Human Resources Manager

Otto G. Richter Library

University of Miami

P.O. Box 248214

Coral Gables, FL 33124-0320


The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds.