Position number: 045540

The University of Miami Libraries seeks a Project Archivist to process and enhance access to the Pan American World Airways Inc. Records. This is a 2 year National Historical Publications and Records Commission (NHPRC) grant funded position in the library’s Special Collections Division. The records begin with Pan Am’s founding in 1927, and provide a fascinating perspective on the growth and development of a modern aviation corporation. The entire collection totals over 1,600 boxes of materials, including photographs, correspondence, flight plans, maps, business records, and memorabilia.

For the full posting and qualifications, go to http://library.miami.edu/employment/

UNIVERSITY: The University of Miami is one of the nation’s leading research universities in a community of extraordinary diversity and international vitality. The University is privately supported, non-sectarian institution, located in Coral Gables, Florida, on a 260-acre subtropical campus. The University comprises 11 degree granting schools and colleges, including Architecture, Arts and Sciences, Business Administration, Communication, Education, Engineering, Law, Medicine, Music, Nursing, and Marine and Atmospheric Science (www.miami.edu).

THE LIBRARY: The University of Miami Libraries (www.library.miami.edu) rank among the top 50 research libraries in North America with a collection of over 3 million volumes, 74,000 current serials, and over 64,000 E-journal titles. The Otto G. Richter Library lies in the heart of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, and the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The campus also has independent medical and law libraries.  The Libraries provide support and services for approximately 10,100 undergraduates, 5,100 graduate students, and 10,000 full and part time faculty and staff. The Libraries have a staff of 37 Librarians and 86 support staff and are a member of ARL, ASERL, CLIR, NERL, RLG, and Lyrasis.

POSITIONUnder the direction of the Project Director, the Project Archivist will lead all appraisals, preservation, arrangement and description activities for the Pan American World Airways, Inc. (Pan Am) Records.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.


Oversees daily activities of the processing of the Pan Am Records

  • Develops the arrangement scheme for the Pan Am Records, directs all processing activities, and processes the more complex portions of the collection.
  • Directs the development of the collection finding aid and its encoding in EAD: prepares all narrative portions; and coordinates online delivery.
  • Consults with the Cataloger on all cataloging activities related to the project.
  • Coordinates all updates of the Pan Am Web page (http://scholar.library.miami.edu/panam/).
  • Trains and supervises Project Assistant and Student Assistants.
  • Reports on the progress of the Pan Am Records project to the Project Director.


  • Serves on/participates in Libraries and University organizations, committees, task forces, and teams as appropriate.
  • Networks, collaborates and actively participates in local, regional, national, or international organizations regarding issues in special collections cataloging and metadata creation


ALA-accredited Master’s degree, an ALA approved overseas equivalent, or a Ph.D. with appropriate research, academic, or biomedical library experience.

  • Relevant experience in an academic or research library, including at least one year of experience in special collections or archives at a professional level.
  • Demonstrated knowledge of archival appraisal, preservation, processing, description, and access theories and procedures.
  • Familiarity with issues, trends, principles and practices in archives and special collections.
  • Excellent writing, communication, interpersonal and organizational skills.
  • Knowledge of Microsoft Office programs, including Word, Excel, and Access.


  • Coursework or other formal training in archival management.
  • Familiarity with EAD and relevant metadata schemas.
  • Familiarity with Archon or Archivist Toolkit.
  • Supervisory experience.

SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the Visiting Assistant Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; relocation expenses; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income taxes. More information on benefits can be found at:  http://www.miami.edu/benefits/pdf/bensum-faculty06.pdf.

APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled. Applications and nominations will be accepted until a suitable candidate is selected. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. The references will not be contacted before the appropriate time. Send nominations and applications to:

Marylen Exposito, Human Resources Manager
Otto G. Richter Library
University of Miami
P.O. Box 248214
Coral Gables, FL 33124-0320
e-mail: richter.recruiting@miami.edu

The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds.