Position number: 008338

The University of Miami Libraries seeks a Special Collections Cataloger to provide original and complex copy cataloging, retrospective conversion, and authority work for materials in the library’s Special Collections Division and the Cuban Heritage Collection, and to coordinate the special collections cataloging activity of staff within Cataloging &Metadata Services following prescribed national & local standards.

UNIVERSITY: The University of Miami is one of the nation’s leading research universities in a community of extraordinary diversity and international vitality. The University is privately supported, non-sectarian institution, located in Coral Gables, Florida, on a 260-acre subtropical campus. The University comprises 11 degree granting schools and colleges, including Architecture, Arts and Sciences, Business Administration, Communication, Education, Engineering, Law, Medicine, Music, Nursing, and Marine and Atmospheric Science (www.miami.edu).

THE LIBRARY: The University of Miami Libraries (www.library.miami.edu) rank among the top 50 research libraries in North America with a collection of over 3 million volumes, 74,000 current serials, and over 64,000 E-journal titles. The Otto G. Richter Library lies in the heart of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, and the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The campus also has independent medical and law libraries.  The Libraries provide support and services for approximately 10,100 undergraduates, 5,100 graduate students, and 10,000 full and part time faculty and staff. The Libraries have a staff of 37 Librarians and 86 support staff and are a member of ARL, ASERL, CLIR, NERL, RLG, and Lyrasis.

POSITIONUnder the direction of the Head of Cataloging & Metadata Services, the Special Collections Cataloger has primary responsibility for providing original and complex copy cataloging, retrospective conversion, and authority work for materials in the library’s Special Collections Division and the Cuban Heritage Collection, and coordinates special collections cataloging activity of staff within Cataloging & Metadata Services following prescribed national & local standards.   ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.


  • Provides original and complex copy cataloging of published materials in the Special Collections Division and the Cuban Heritage Collections, including rare books, artists’ books, serials, and audiovisual materials in multiple languages, formats, and time periods, according to national & local standards for rare book description.
  • Provides training and guidance to cataloging staff performing special collections cataloging and retrospective conversion; May supervise special collections cataloging project teams and/or student assistants.
  • Works with the Head of CMS and collection curators to establish cataloging priorities for special collections material, and to set priorities for processing collections in the backlog, including determining appropriate levels of treatment for groups of materials.
  • Serves as liaison between CMS, Special Collections, and the Cuban Heritage Collection for problem solving, changes in policies and procedures and other cataloging and metadata issues; Participates in the Cataloging Policy Board.
  • Actively participates in the development and implementation of metadata standards in the Libraries as they apply to the processing, description, and cataloging of manuscripts and special collections materials; Serves on the Metadata Working Group.
  • Reviews EAD-encoded finding aids prepared by special collections staff as needed for the purpose of assigning name, subject, form/genre, and title headings, and may assign headings to finding aids and related catalog records.
  • Maintains awareness of  special collections and general cataloging issues and standards, metadata standards, and librarianship; 


  • Serves on/participates in Libraries and University organizations, committees, task forces, and teams as appropriate.
  • Networks, collaborates and actively participates in local, regional, national, or international organizations regarding issues in special collections cataloging and metadata creation


  • Master’s degree from an ALA accredited library science program or foreign equivalent;
  • Two years professional cataloging experience, including archival and/or special collections materials;
  • Knowledge of  DCRM(B), AACR2, LCSH, LC Classification, and MARC21;
  • Familiarity with DACS, EAD, and Dublin Core;
  • Bibliographic knowledge of Spanish;
  • Experience working with integrated library systems (Innovative Interfaces preferred);
  • Demonstrated project management, organizational, analytical, and problem solving skills;
  • Ability to work independently, collaboratively, and in teams within the Library and University;
  • Demonstrated effective oral, written, and interpersonal communication skills;
  • Demonstrated commitment to user-centered library service and the ability to work flexibly and creatively in a changing and fast-paced environment with a culturally diverse population;
  • Evidence of continued professional development, involvement, and contribution


  • Fluency in Spanish ; Bibliographic knowledge of additional Western European language(s)
  • Experience applying metadata within a digital content management system
  • B.A. in the Humanities

SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the  Librarian Assistant/ Associate Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income taxes. More information on benefits can be found at:  http://www.miami.edu/benefits/pdf/bensum-faculty06.pdf.

APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled. Applications and nominations will be accepted until a suitable candidate is selected. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. The references will not be contacted before the appropriate time. Send nominations and applications to:

Marylen Exposito, Human Resources Manager
Otto G. Richter Library
University of Miami
P.O. Box 248214
Coral Gables, FL 33124-0320
e-mail: richter.recruiting@miami.edu

The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds.

The University of Miami Libraries is an Affirmative Action/Equal Opportunity Employer.

If you have questions about any of the information listed please contact the Libraries’ Personnel Administration Office at 305-284-4585.

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